Friday, 19 July 2013


“Synthesizing is like putting a puzzle together.  You have to sort out your thinking and put it in the right place.”

Information Organization: An overview
      Step 5 of the research process (Big 6) involves organization.
      Many elements contribute to effective organization of information

The importance of effective Organization of Information
      Information must be organized logically to communicate the intended message effectively.
      Effectively organized information allows people to understood
      Well organized information in professional reports and presentations will contribute to the success of organization.
      Material that is organized in a logical and meaningful fashion is more readily used and applied than disorganized data/information/document
      By organizing information systematically, people will maximize the opportunity for audience to receive an accurate message.

Organizational Strategies

      Organization by Category or Concept
Ø  Separate ideas combine to produce a concept  must be understood individually before their synthesis makes sense.

Ø  Organization by concept  also is effective when constructinga case to support premise.

Ø  A variation on organization by concept is to begin with a major concept and break it down into the elements that form the central idea.

Ø  Organization by concept uses analysis of a concept by breaking it down into its respective parts. 

      Chronological Organization
Ø     Organization according to time, called chronological organization.

Ø      is used when the sequence of events influences an outcome.

Ø     Chronological organization of information is necessary for a sequence of events to make sense and explain an outcome.

Ø      Certain information that is organized chronologically involves transition from one phase to the next.  

      Hierarchical Organization
Ø   is used when information is best conveyed in a specific order.

Ø   from most to least important or from least complex to most complex.

      Alphabetical Organization
Ø  Example : Dictionaries and telephone dictionaries

Ø  Glossaries and directories- alphabetical organization is effective and appropriate.

Ø  Presenting the information alphabetically is a method of organization that does not imply any type of order based on any attribute and characteristics.

Organizing Graphic for Presentation

Graphics- figures, tables, charts- must be appropriate to the content of your document or presentation and accurately convey the message you sending.

      The reader can easily understand the graphic.
      The graphic elaborates on the information in the documents.
      The image is selected for its ability to convey an accurate.
      A table, chart, or graphic is able to stand alone.
      A table or chart simplifies information.
      An effective graphic is as simple as possible.
      Data are presented in relationship to a context.
      Pictures or cartoons illustrate ideas in the text.

Summarizing vs. Synthesizing

         Summarizing is identifying key points and organizing thoughts, a listing of the parts. Summarizing usually occurs at the end.

         Synthesizing is the creation of a whole.  It goes on throughout the process of reading—not just at the end.  It is bringing together different ideas and facts and weaving them together into a tapestry, something much larger than all the threads.

                                                                                                                                      Ellin Keene

1 comment:

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